Who we are

Datum is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Human Resources (HR) software system (“Service”). Please read this policy carefully. If you do not agree with the terms, you should discontinue use of our Service.

1. Information We Collect

When you use our HR system, we may collect the following types of information:

Optional Data: Any additional information voluntarily shared by you or your employer for HR management purposes.

Personal Information: Name, email address, phone number, job title, employee ID, and other data you or your employer provide.

Employment Data: Attendance records, payroll details, performance data, leave requests, and related HR information.

System Data: Login credentials, usage activity, device type, IP address, and browser information.

2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the HR software system.
  • Manage employee records, payroll, and HR operations.
  • Facilitate communication between employers and employees.
  • Ensure system security, authentication, and fraud prevention.
  • Comply with legal obligations and regulatory requirements.

3. How We Share Information

We do not sell your personal information. We may share data only in the following cases:

  • With Employers: To enable HR management functions.
  • With Service Providers: Third-party vendors who assist in hosting, analytics, payments, or customer support (under confidentiality agreements).
  • For Legal Reasons: When required by law, regulation, or legal process.
  • In Business Transfers: If our company merges, is acquired, or undergoes a reorganization.

Data Retention

We retain personal and HR data only as long as necessary for business and legal purposes. When data is no longer needed, we securely delete or anonymize it.

5. Data Security

We implement industry-standard security measures (such as encryption, secure access controls, and regular audits) to protect your information. However, no method of storage or transmission is 100% secure, and we cannot guarantee absolute security.

6. Your Rights

Depending on your location, you may have rights regarding your personal data, including:

  • Accessing or requesting a copy of your information.
  • Correcting inaccurate or incomplete data.
  • Requesting deletion of your data, subject to legal requirements.
  • Restricting or objecting to certain types of processing.

To exercise your rights, please contact us using the details below.

7. Cookies and Tracking

Our HR system may use cookies and similar technologies to enhance your user experience, remember preferences, and analyze system usage. You may disable cookies through your browser settings, but some features may not work properly.

8. International Data Transfers

If you access our HR system from outside [Your Country], your information may be transferred and processed in countries with different data protection laws. We ensure adequate safeguards for such transfers.

9. Children’s Privacy

Our HR system is not intended for children under 16. We do not knowingly collect personal data from children. If we discover such data has been collected, we will promptly delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated “Last Updated” date. Continued use of our Service indicates acceptance of the revised policy.